Notice who is missing from the room
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Learning hub · LeadersLeaders · Representation · Tool · 10 min to use
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Notice Who Is Missing from the Room
A room full of engaged people can still leave important perspectives absent. Review participation patterns without assuming that those who speak most represent the whole community.
When to use it
Use this before making a decision based on a meeting, survey or advisory group.
Put It into Practice
- List which groups or roles the decision affects and compare that with who has contributed, using broad categories rather than publishing sensitive personal characteristics.
- Offer additional ways to contribute, such as a short call, accessible form or separate conversation, while making clear that participation is voluntary.
- Describe the limits of the input when making the decision and plan how to hear from people who encounter barriers after implementation.
What It Can Look Like
A planning meeting hears mostly from families who drive, so organizers seek optional input about transport barriers before assuming the proposed start time is accessible.
Your notes stay on this page. They are not saved or sent. Print before leaving to keep a copy.
Take it with you: Representation is an ongoing question about whose experience informs decisions, not a claim that one meeting can speak for everyone.